Cicli Sport Vulnerable Customer Policy

Cicli Sport Vulnerable Customer Policy

Purpose

The purpose of this policy is to ensure that we, at Cicli Sport, treat our customers who are in vulnerable situations fairly and appropriately, in line with our regulatory and legal obligations and our values. We recognise that vulnerability can affect anyone at any time, and that it can have a significant impact on customers’ ability to make informed decisions, access our products and services, and achieve good outcomes. We are committed to understanding the needs of our customers, identifying those who may be vulnerable, and providing them with tailored support and assistance.

Scope

This policy applies to all our staff, business areas and relevant third parties who interact with our customers, either directly or indirectly. This policy covers all aspects of our relationship with our customers, from sales and customer service, to customer complaints and feedback.

Definition

The FCA’s has definied a vulnerable customer as “someone who, due to their personal circumstances, is especially susceptible to detriment, particularly when a firm is not acting with appropriate levels of care”. We recognise that vulnerability can be caused by a range of factors, such as:

• Health: physical or mental health conditions, disabilities, cognitive impairments, etc.
• Life events: bereavement, divorce, redundancy, etc.
• Resilience: low income, debt, financial difficulties, etc.
• Capability: low literacy, numeracy or digital skills, language barriers, etc.

We also acknowledge that vulnerability can be temporary, sporadic or permanent, and that customers may not always disclose or recognise their vulnerability. However we will train our staff to recognise signs of vunerability

Policy Requirements

We have established the following minimum requirements for identifying and supporting vulnerable customers at Cicli Sport:

We will conduct regular research and analysis to understand the needs and preferences of our target market and customer base at Cicli Sport, including those who may be vulnerable.
Where possible we will deliver products and services at Cicli Sport that are accessible, inclusive and flexible for all customers, taking into account the potential impact of vulnerability on customer outcomes.
We will train and empower our staff at Cicli Sport to recognise and respond to the signs of vulnerability, using empathy, sensitivity and respect.
We will communicate with our customers at Cicli Sport in a clear, simple and appropriate manner, using their preferred channel and format where possible.
We will offer a range of support options for vulnerable customers at Cicli Sport, such as flexible payment plans, specialist staff, reasonable adjustments, etc.
We will monitor and review our performance at Cicli Sport in relation to vulnerable customers regularly, using feedback from customers, staff, regulators and other stakeholders to identify areas for improvement.
Where major finacial desicions are made by customer, we will take steps tp ensure we seek concent in a clear and easily understood manor.

Monitoring

Where we need to apply our vunerable customer policy we will:

1. Ensure that we record Accurate information about customers needs to ensure information about customers needs to ensure that we meet their ongoing needs quickly, consitantly and fairly.
2. Document any steps it was necissary to take to ensure the customer needs were mer.
3. Document the customer outcome
4. Ensure that all staff are aware of this process and how to access the systems used to record such information
5. Ensure information and systems are secure and compliant

Review

We will review this policy annually or more frequently if required by changes in legislation, regulation or business practice. We will also update this policy as necessary based on the feedback and suggestions from our customers and stakeholders at Cicli Sport.

Aditional Information

As a consumer, you have certain rights and remedies under the Consumer Rights Act 2015 when you buy goods, services or digital content from us. The Consumer Rights Act 2015 sets out the standards that the products we sell must meet, such as being of satisfactory quality, fit for purpose and as described. It also gives you the right to reject faulty or misdescribed products within 30 days of purchase, or request a repair, replacement or refund within six months of purchase. If you are not satisfied with your purchase from Cicli Sport, you can return it for a full refund or exchange within 30 days of delivery. Please contact us before sending back any items and make sure they are in their original condition and packaging. For more details, please see our Returns Policy